Leave the Work to the Professionals
Archivierung & Digitalisierung von Bauakten
The long-term archiving of building records, architectural plans, and technical drawings presents many organizations with significant challenges. Paper documents deteriorate over time, require valuable storage space, and are often difficult to access during day-to-day operations.
We digitize:
Building Records and Project Documentation
We digitize:
CAD Prints and Large-Format Documents
We digitize:
Architectural and Existing Building Plans
We digitize:
Historical Drawings
Wir kennen uns bestens mit alten Akten aus.
Structured Data Preparation
Digitization means more than just scanning. Upon request, we provide:
Sorting and Structuring by Project
A well-designed project structure is the foundation of an efficient digital archive. We organize your building records, plans, and documents systematically according to projects, construction phases, or your individual requirements. We can incorporate your existing folder structures or develop a new, future-proof filing system together with you. This ensures that even extensive archives remain clearly organized, easy to manage, and efficiently accessible.
PDF/A Archive Format for Long-Term Preservation
For secure and long-term document preservation, we use the internationally recognized PDF/A format. This standard was specifically developed for long-term archiving and ensures that documents remain readable and unchanged—even many years after they have been created. All essential elements, including fonts, colors, and layouts, are fully embedded, eliminating dependencies on external software or resources. This provides a reliable foundation for sustainable digital archiving and the long-term preservation of important documents.
File Naming According to Your Requirements
A consistent and clearly structured file naming system saves time and prevents confusion. We name your files according to clearly defined criteria, such as project name, drawing revision, date, trade, or drawing number. Your company’s individual naming conventions can of course be incorporated. This ensures that documents can be located quickly, clearly identified, and efficiently assigned at any time in the future.
Digitization with OCR Text Recognition
We digitize your building records and documents not only as image files but also with advanced OCR text recognition. This creates searchable PDF files that allow you to quickly find terms, project numbers, or drawing references directly within your documents. This significantly simplifies research in large archive collections and transforms your digital documents into efficient, practical working files.
Data Storage on Your Preferred Media or Secure Data Transfer
After completion of the digitization process, we provide your data in the required format and on your preferred storage medium. Whether through encrypted data transfer, external hard drive, USB storage device, or integration into your existing server infrastructure—we tailor the delivery method to your internal requirements. Upon request, data delivery is carried out in accordance with current security standards, ensuring a reliable and protected transfer of your digital documents.
Lorem ipsum dolor
Benefits of Digital Archiving
Space Savings in Offices and Archives
Space Savings in Offices and Archives
Paper archives require valuable space—whether in offices, storage rooms, or external facilities. By digitizing your building records and plans, you can significantly reduce the amount of physical storage required. Filing cabinets and plan archives can be reduced to a minimum, creating more room for productive workspaces while lowering long-term storage and rental costs.
Protection Against Loss, Moisture, and Damage
Paper documents are vulnerable to moisture, fire, aging, and improper storage conditions. Water damage or fire can destroy entire archives in a matter of minutes. Digital archiving protects your valuable documents from these risks. Securely backed-up digital records provide a significantly higher level of protection, reliability, and long-term preservation for your important information.
Fast Access to Documents
Printed plans often have to be searched for, retrieved, and manually transported. Digital documents, on the other hand, are available within seconds. With a structured digital filing system, you can instantly access construction drawings, existing documentation, or previous project versions—whether you are working in the office, on-site, or remotely from home.
Easy Sharing with Project Partners
Digital building records can be shared easily through secure data transfer. Project partners such as architects, specialist planners, or authorities can access the required documents immediately—without the need for copying, printing, or physical delivery. This speeds up coordination processes, improves collaboration, and significantly reduces administrative effort.
Legally Compliant Long-Term Archiving
Especially in the construction industry, long retention periods apply. Digital archiving in a suitable format—such as PDF/A—enables permanent and tamper-resistant storage of your documents. This helps you meet regulatory requirements and ensures that important records remain complete, accessible, and readable even many years later.